Staff Directory

Staff Directory

Purpose

This page maintains staff records used for assignment, accountability, and contact during food safety operations.

Prerequisites

  • Team member details should be available.
  • Role/permission model should be defined.
  • Users need permission to manage staff directory entries.

Main Actions

  • Create and update staff profiles.
  • Maintain role and responsibility information.
  • Verify active/inactive staff status.
  • Use directory data when assigning safety work.

Field/Status Reference

  • Staff Name: Person responsible for assigned tasks.
  • Role: Function or responsibility scope.
  • Contact Details: Fast escalation path information.
  • Status: Active or inactive participation state.
  • Assigned Areas: Operational domains owned by the person.

Workflow

  1. Add or verify staff record.
  2. Assign role and operational responsibility.
  3. Confirm contact details are current.
  4. Use directory for checklist/task ownership.
  5. Update status for role changes or departures.

Connections

  • Drives ownership in Daily Tasks and Checklists Hub.
  • Supports traceability in Safety Logs and Daily Logs.
  • Helps escalation flow for incidents and corrective actions.

Common Mistakes

  • Leaving inactive staff assigned to active routines.
  • Missing contact updates after roster changes.
  • Using unclear role labels that confuse accountability.

Troubleshooting

  • If assignments fail, verify staff status and permissions.
  • If ownership appears wrong, review role mappings and task templates.
  • If directory is outdated, schedule regular ownership audits.

Quick Tips

  • Review active roster weekly.
  • Use clear role names tied to real responsibilities.
  • Remove or deactivate stale entries promptly.